9 Controls and reporting 10.1 Internal audits 10.1.1.
Purpose of internal Audits Internalaudit is a continuous process of examining and reporting the operation andrecords of the organisation by its employees or an external qualified agency toprovide an independent assurance that’s an organisations risk management,governance and internal control process are operating effectively. The basicpurpose of internal audit is as below.· Control Measure to ensure project compliance on all aspects.· Provides opportunity to overcome flaws / revisit the day to dayopportunities on third eye perspective.· Team members / stakeholders shall understand best practices /improvements being carried out in the project for implementation in otherrelevant projects.· Supports to achieve the client objectives thro’ checks and balances.· Highlights the lags / gaps in the process and the implementation, hencean opportunity arises to bridge the gap for efficient performance.10.
1.2. Audit organisation &ContentAudit organisation and content is essential to achieve the purpose ofinternal audit system.
The objective /planned process of the internal audit is enumerated as below.· Gleeds shall carry out internal audit in the project, at least once in aweek during construction of NTI sites.· URC Management / URC Construction Team shall be carrying out necessarycorrective actions / Preventive actions (CAPA) based on the audit outcome.
· Gleeds staff members shall be carrying out internal audit all aspects ofthe project viz., HSSE, process implementation, quality control, documentation,execution, compliance, etc.,· Gleeds Shall also audit the capability of the staff members engaged /deputed in the project by assessing the credentials of them, and in turndiscuss with URC Management team for concerns if any.· Gleeds internal auditor shall review the implementation of the CQCP planand quality of ongoing works at site.
· Gleeds internal auditor shall start the audit with open mind.· The auditee may / may not be informed two working days in advance theareas that would be audited.· The good points shall be looked at first while interacting with theteam.· Always the points shall be factual, as observed, and non-judgemental.· The auditor may set two working days for responding to the audit report.
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