A letter of inquiry, also known as a prospecting letter or letter of interest, is sent to companies that may be hiring, but, haven’t listed specific job openings. Your inquiry letter should contain information on why the company interests you and why your skills and experience would be an asset to the company. Also provide information on how you will follow-up and where you can be reached. (about. com) How to Write Letter of Inquiry? A letter of inquiry is written to inquire about an issue from a higher authority.

The letter is drafted to get some more information which is not available on website, brochures, literature of the product. The letter is written by a customer to the company seeking some information about a new product or service. This sort of letter is written by a student to university to get information about a recently launched course. This type of letter is written to governmental officials to understand how to complete a procedure or apply for a license, etc. To seek information that can be used is the main objective of this letter.

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The letter is specially written to enquire about a product, service, course, government rules, etc. from authorities. The letter has to use formal language with soft and positive tone. The letter has to be to the point, short and precise. The letter should give out the main purpose in the first few lines so that the reader can clearly understand the motive. The letter has to clearly state the issue and aspect of the issue you want to inquire about. Be clear in what you are inquiring about and how the authority can help you in that regard. The following is a sample of a letter of Inquiry: December 16, 2011

Viena Marie S. Guanlao Sales Manager V Exclusive Resort Bagong Barrio, Pandi, Bulacan Ms. Guanlao: I am writing to enquire whether V Exclusive Resort will be available on December 17, 2011 from 6am to 6pm. I would also like to have further information about the resort. Specifically, I would like to know: 1. What are the different packages and their respective rates? 2. What are the amenities of the resort? 3. How do I make reservations and payment? 4. How can I reach the place from Manila? I look forward to receiving your response as soon as possible. Thank you! Sincerely, Mr. Juan Dela Cruz