Purchasing staff need to be conscious of the Limitation In regards to: approval operation for purchases; expenditure limit: example of approval process for purchases; In regards to the purchasing and receiving process you may have to consult with the purchasing manager and the buyer. Question 3 If my organization is purchasing paper, I would prefer a direct purchase from retail outlets. Question 4 I would prefer receive handling goods and receive a check of good receipt.
In fact, his approval process will avoid the risk of paying for goods that could be damaged If not checked. Question 5 When you receive the goods you will accurately compare the materials with the delivery docket and you will ensure: the date/the company; the Items details( quantity, quality, size, Hewlett the purpose of the transaction: the amount; Question 6 If the good received doesn’t match with the delivery docket or the products are damaged you would make note with an appropriate form or computer record.
Otherwise, a “not accepted” statement for return to the supplier. Question 7 o account the purchases: computerized or manual record; financial statements; Invoices; order Torts; petty cash form; Question 8 a) Codes of of ethics and conduct: a written set of guidelines issued by an organization to its worker and management to help them conduct their purchasing process in accordance with its values and ethical standards. B) Consumer protection legislation: are laws designed to ensure the right of consumers as well as fair trade, competition and information in the marketplace.
These laws are designed to prevent fraud or unfair practices from gaining an advantage over competitors. ) Contract law: when you start a purchasing you’re entering into a contract. This law designed a legal enforcement if you don’t follow the agreement. It’s a contract made between two or more parties. D) Sales of good legislation: are laws in regards to the safety of the consumers upon the purchasing. This law make sure to guarantee to cover the product purchased. ) Trade practice act: cover the previous point( consumer protection legislation and sale of good legislation). Question 9 a) Accountability means rules and responsibilities with regards to the purchaser. B) Probity and transparency is based on the Codes of Ethics, involve the purchaser to follow it and be transparent and clear in his actions. C) Risk management is a process for identifying risk of different kinds. Once the risks are identified, the risk manager will create a plan to minimizes or avoid the impact of negative events. ) Value for money: the purchaser has to make sure to Justify the prices. PART B – project Communication methods with suppliers: email, fax, phone, online viewing Purchasing strategies: define quantity, quality of the purchasing define terms and conditions contract place order with suppliers monitor and control order check the delivery How to document purchases: through a computer system you can file all the order, request form, invoices, receipts Record such: invoices, order form, petty cash form, financial statement.
Software used to maintain record: excel, CRM, MOB. Standard contracting arrangements: standard are published documents that set out procedures to ensure products, goods and services are safe and reliable upon the criteria. Product knowledge requirements: it is important to understand how the product is made, the values of the product, how the product should and can be used, an want products work well together. Pony receiving purchaser goods or even services from a supplier it is important that you check to make sure that the correct quantity and quality was received. A receiving report should be immediately be completed which indicates: the date, the quantity received and any discrepancies, the quality of the material sec this receiving report can be of great help to the bookkeeper in maintaining accurate records, and when paying bills. Allocation of goods: resource allocation is used to assign the available resources in an economic way.
PART C – Research Project The federal “Environment Protection and Biodiversity Conservation (EPIC) Act, administered by the Department of the Environment, Water, Heritage and the Arts, covers the assessment and approval process of national environmental and cultural concerns. The department cover activities relating to: the sea importing heritage issues hazardous waste fuel quality Once you’ve identified all the environmental regulation apply to your business, you will need to identify procedures to ensure your compliance.
There are some simple guidelines( differ from business to business) that you can follow: conduct research onto your requirements and understand them consult a legal professional for advice on your legal rights and obligations; provide training for employees and monitor compliance consequently, investigate any compliance failure to determine causes and correct it.